Student Privacy Statement
Information collected from you
As part of your application for a tertiary concession, Greater Wellington Regional Council (GWRC) will collect the following personal information from you, if your place of study has not already provided this:
- Whether you study full or part time
- Email address
- The university or tertiary organisation you study at
- Student ID number.
When activating your tertiary concession, Greater Wellington Regional Council (GWRC) will also collect your Snapper card number from you.
If you are a Limited Full Time Student (LFTS) we will also collect evidence of your LFTS status to allow us to make a decision on your eligibility.
If you wish you can also provide your name. This will assist your place of study to locate your details within their records if your email address or student ID number do not match any of their records.
Information collected from your place of study
As part of your application, your place of study will provide GWRC with the following information regarding you:
- Expected date of commencement of study
- Expected date of completion of study
If your place of study initiated your concession they have provided GWRC with the following information regarding you, with your consent:
- Student ID number
- Email address
- Place of study
Your place of study may also choose to provide your name to GWRC to allow them to easily find you within the concession system later if they need to make changes.
GWRC may also, on request, collect the following information from your place of study for audit purposes:
- confirmation of your enrolment status and applicable dates
- the total number of enrolled credits and applicable dates
- other relevant enrolment records required to substantiate that the scheme criteria have been met.
Use of your information
The information collection from you is needed to allow us to direct your application to the appropriate party to determine your eligibility for a tertiary concession. Your email address and student ID number will be used by your place of study to locate your details within their records.
Your email address will also be used to contact you regarding any changes to your concession. Your student ID number will also be used to ensure that you only have one active concession at any given time. The Snapper card number you provide will be used to load your concession if your application is approved. The commencement and completion dates provided are used to set the period for the tertiary concession.
Access to your information
If you wish to receive a copy of your information, please email firstname.lastname@example.org.
Correction of your information
If you wish to correct your information, please contact the Student Services Department at your place of study. If you need assistance to locate the appropriate person, please email email@example.com.
GWRC will keep the information you provide secure and protect it in accordance with good industry practice.
Information you provide, with the exception of your Snapper card number, will be shared with your place of study to determine your eligibility for a tertiary concession.
The information you and your place of study provide will be shared with Snapper to enable them to provide a tertiary concession to you when using your Snapper card. Snapper is required to comply with this privacy statement in the same manner that we are.
We will not share the information you or your place of study provide with any other party unless required to do so for law enforcement purposes.
Retention of your information
If your tertiary concession is approved we may keep the information we collect for up to fifteen months after the expiry of your tertiary concession.
If your tertiary concession is not approved we may keep the information we collect for up to a year.
Statistical information collected
The information we may collect includes:
- The first three parts of the IP address of the device
- The pages accessed on our site and the links clicked on
- The date and time the site was visited
- The referring site (if any) through which you clicked through to this site
- The operating system (e.g. Windows 7, Mac OSX) on the device used
- The type of web browser used (e.g. Internet Explorer, Mozilla Firefox)
- Other incidental matters such as screen resolution and the language setting used
We may share this information with Snapper for the purposes of improving our services to you. We do not share this information with anyone else.
Who you can contact for further information
If you have any queries, please contact Greater Wellington Regional Council’s Privacy Officer by email to firstname.lastname@example.org or by writing to:
Greater Wellington Regional Council
PO Box 11-646